If automating tasks in SharePoint has ever made you feel like an accidental Power Automate developer… you can breathe out now.
Microsoft has launched the new SharePoint Workflows experience — a simpler, more modern way to automate the everyday without jumping between apps or losing your sanity.
These updates are rolling out across Microsoft 365 tenants right now, and in our latest YouTube video (embedded on this page), we walk you through exactly what’s changed, why it matters and how it can save your team hours each week.
A More Modern, Embedded SharePoint Automation Experience
The biggest shift?
Workflows now live directly inside your SharePoint lists and libraries.
No more:
- Opening Power Automate in a new tab
- Reconnecting SharePoint sites
- Fighting with complex flows for simple actions
The new interface is fully integrated and powered by the same engine behind Power Automate — just with a far friendlier front door. From an SEO standpoint, this update marks one of the most discoverable changes yet in modern SharePoint automation.
Time‑Saving Templates Built for Real‑World Use
When you click the new Workflows button, you’re greeted with ready‑made templates covering the most common SharePoint automation scenarios, such as:
Notify Teams When a Document Is Added or Updated
A staple of SharePoint workflows — now dramatically easier.
Pick your library, choose your Teams channel, hit save.
SharePoint will send dynamic update cards directly into Teams, complete with file names, links and timestamps.
This is a huge productivity win for:
- Policy libraries
- Project documentation
- Version‑controlled content
- Any team needing visibility without inbox overload
Turn “to‑do” Messages into Planner Tasks
Type a Teams message starting with “to‑do”, and SharePoint + Power Automate instantly create a task in your chosen Planner board.
A perfect example of Microsoft 365 automation reducing the noise and capturing real work.
Announce New or Completed Tasks in Teams
Ideal for project transparency and reducing the daily barrage of “just checking if this is done yet” messages.
Build Your Own SharePoint Workflow (No Developer Required)
Beyond templates, you can also build simple workflows from scratch using triggers such as:
- File added
- File modified
- List item updated
- Scheduled time
- Teams message posted
And actions including:
- Post a message to Teams
- Create a new task
- Send an email
One brilliant example we demo is a weekly reminder posted automatically into a Teams channel — a small automation with a big impact on team consistency.
This is the accessible, user‑friendly version of Power Automate many organisations have wanted for years.
A Few Limitations (For Now)
As with any first release, there are constraints:
- One action per workflow
- No metadata‑based triggers yet
- More complex automation still belongs in full Power Automate
But for day‑to‑day use?
This update is a major leap forward for SharePoint productivity and Microsoft 365 digital transformation.
Expect these capabilities to expand rapidly — especially as Microsoft continues infusing Copilot and AI into SharePoint and Teams experiences.
Why This Matters for Businesses
This new SharePoint automation model delivers:
- Faster adoption across non‑technical teams
- Less dependency on IT
- Cleaner, more consistent processes
- Reduced noise and better communication
- Real productivity gains across departments
In short: fewer manual tasks, fewer missed updates, fewer headaches.
Connecting People, Powering Possibilities.
Want Support Implementing SharePoint Workflows or Microsoft 365 Automation?
If your business wants to take advantage of modern SharePoint features, Teams integrations, Copilot automation or wider Microsoft 365 optimisation, Iglu is here to help.
Just get in touch using our Contact page
We’re more than an MSP — we’re your Total Technology Partner, delivering digital transformation, automation, Copilot readiness and industry‑leading IT support and cyber security.
Watch the full run through by Marc Stamper below, make sure to subscribe to our Youtube channel so you never miss the latest drop!